Terms & Conditions

Eligibility

Membership of the Register is open to businesses who are recycling or dismantling used mattresses or directly responsible/in control of the recycling/dismantling of mattresses

Companies must be offering collection and recycling services to customers based in the United Kingdom, the Channel lslands, the Isle of Man or Republic of Ireland.

Companies must be able to demonstrate that a minimum average (over 12 months) 50% of their output materials by weight is being recycled or reused (ie not being sent to landfill, for incineration or to energy from waste plants).

Company start-ups (less than three years old) may be considered for membership but will be subject to additional scrutiny (annual audits and checks) and will be identified as a New and Developing Company Member of the Register.

Admission of Members

Every company who wishes to become a Member of RAMR shall deliver to the Association an application for Membership in such a form as may be required by the Association. The Application Form for Membership shall include an undertaking to be signed by a Director/Chief Executive or another senior manager of the applicant organisation with appropriate authority to conform and abide by the Terms and Conditions of the Association and the results and action required of any Audit assessment for the time being in force

300aa fee, a fee of £600desk Membership and Fees

Initial membership shall be for a minimum of 12 months, to start from the day after a successful conclusion of the audit process and after full payment of all membership and audit fees due.

The Council reserves the right to set audit fees, subscriptions and any other charges as it sees fit, in order to ensure RAMR’s costs are covered.

Membership will be renewed automatically on the anniversary date of joining.

Audit fees must be paid in advance.

If an audit visit is permanently cancelled within 48 hours of the date of a visit, a penalty fee of £950 will be retained. If it is cancelled more than 48 hours beforehand but desk work has already started, a fee of £650 will be charged

If an audit visit is postponed within 48 hours of a visit, an additional penalty fee of £300 will be charged.

If an audit visit is cancelled or postponed at any time and we are not able to amend or cancel any pre-paid expenses eg hotels, train tickets we will invoice for these and the subsequent expenses for any replacement trip.

Annual membership will be invoiced 30 days in advance of any renewal date and must be paid in full prior to the renewal date. Any audit fees must be paid in advance prior to any audit taking place.

Late payment of subscriptions may incur additional administration charges of 5% per month.

Failure to pay within three months of the due date may result in suspension of membership services and withdrawal of benefits until payment is brought up to date.

Failure to satisfy the requirements of any audit or inter-audit investigation may also result in suspension of membership services and withdrawal of benefits until those requirements are satisfied.

Transferability/ Change of Control

Membership is non-transferable or assignable.

A Member shall immediately notify the Association of any change of control in such Member. Such Member shall have the right to submit to the Association Council or other governing body in place at the time, an explanation of the change of control and rationale for continuing Membership of RAMR. The Council has absolute discretion to authorise the continuing membership of any such Member or to declare that such Member shall cease to be a Member following such change of control. The decision of Council shall be final and conclusive. If a Member fails to notify the Council of any change of control, then the Council may at its discretion without assigning any reasons therefore immediately remove that Member as a Member of RAMR.

Failure to Disclose

The information provided during the application process and during the audit will be taken as a true and accurate record. If any of the information provided is not complete and accurate, it may materially affect your membership status.

Any changes in circumstances must be notified to Association in writing within seven working days of that occurrence.

MRA / RAMR reserves the right to withdraw membership benefits, suspend or terminate membership as appropriate in the event of any wilful or deliberate misrepresentation or act committed by a member which brings MRA / RAMR into disrepute.

Resignation and Loss of Membership

Any Member may withdraw from Membership of RAMR by giving not less than three months’ notice in writing to the Association of an intention to do so. On expiration of the notice the company shall cease to be a member notwithstanding that Member’s particular obligations to pay the Subscription or other sum accrued due from them in their capacity as a Member before the expiration of the notice.

A Member shall automatically cease to be a Member if

The Member fails to pay its annual Subscription for 3 (three) months or more after it has become due and the Council determine that their Membership has lapsed.
the Member ceases to conduct a substantial proportion of its business in the Association trade.
(being an individual) is declared or adjudicated bankrupt or enters into any arrangement or composition with their creditors.
(being a company or body corporate) becomes unable to pay its debts within the meaning of section 123 of the Insolvency Act 1986 or enters into a voluntary arrangement in accordance with section 247 of the Insolvency Act 1986.
a Member shares any director, manager or partner with another legal entity involved in mattress recycling/processing and any part of the group thereby formed (whether or not it forms a group for legal purposes) which becomes insolvent or goes into liquidation or is unable to pays its debts within the meaning of section 123 of the Insolvency Act 1986.
if a receiver, administrator, administrative receiver, liquidator or other encumbrancer is appointed over all or part of its assets or undertaking or passes a resolution for or otherwise goes into liquidation
If a receiver is appointed in respect of any of its property or if it makes any arrangements with its creditors or an administrator or administrative receiver is appointed, then they shall notify the Association in writing of the circumstances. On receiving such notice the Association shall be entitled to review the membership of such Member and may in its discretion terminate or suspend membership and/or impose terms or conditions upon the membership of such Member and/or take any other steps in relations to its membership as the Association shall in its discretion think fit.
Any new business which is managed or directed or owned in whole or in part by a former director, shadow director, managing partner or shareholder of a business whose membership of the Association has been terminated on grounds of insolvency shall have traded for at least two years before applying for membership. Admission in these circumstances will be at the discretion of the Council.
An order is made or a resolution passed for the winding up of that Member other than for the purposes of a reconstruction or amalgamation of that Member’s business.

The Council shall be authorised if they think fit to expel any Member if the actions or omissions of a Member directly or indirectly bring the RAMR into disrepute and/or any conduct of a Member is prejudicial to RAMR.

In the event a Member withdraws its Membership, or is expelled or removed from the Membership, no entrance fees and/or Subscriptions or any other monies paid by them in advance to secure any of the benefits of RAMR shall be refundable.

A Member shall cease to be a Member if he is removed from Membership of RAMR by a resolution passed at a meeting of the Council of which notice specifying the intention to propose the resolution has been given to the Member concerned at least one month prior to the meeting and at which the Member concerned shall have been given an opportunity to attend and speak.

Branding/Logo Usage

Companies which are successfully admitted to the RAMR may use the RAMR logo only according to the logo usage guidelines

All logos and refences to membership must be removed immediately on termination of membership, for whatever reason. The Association may take legal step to challenge a breach of copyright.

Declaration

When you sign your first part of your application you, please note that it constitutes an agreement to abide by the RAMRA Terms and Conditions of Membership and in particular these obligations.

If admitted as a Member of the RAMR, we accept and agree to be bound by the Terms and Conditions of Membership.
I/we agree to be audited by a third party auditor at intervals to be determined by the Association Council.
I/we declare that I/we understand and adhere fully to the requirements of all such regulations as apply to our company, its products and services and I/we undertake to indemnify the Association with respect to any losses it might suffer as a result of non-conformity.
I/We declare that we conduct our business operations so as to fulfil all relevant legal obligations (both general and specific to the nature of our business) to promote and foster high standards of consumer, customer and employee safety; and generally to operate in an ethical manner conducive to fair competition and fair dealing with employees, customers and suppliers.
I/We understand that membership of RAMR infers certain duties and responsibilities on us to set an example of best practice and also to act in such a way as a Member so as to ensure RAMR’s standards and reputation are not in any way compromised.
FAILURE TO DISCLOSE – If any of the information provided is not complete and accurate, it may materially affect your membership status. MRA / RAMR reserves the right to withdraw membership benefits, suspend or terminate membership as appropriate in the event of any wilful or deliberate misrepresentation or act committed by a member which brings MRA / RAMR into disrepute.
I/We further agree that, subject to the Association and its officers and its appointed audit partners treating such information in confidence and with due regard to any commercial sensitivity, we will (unless agreed otherwise) inform the Association of any concerns we might have about the conduct of any fellow Member.

Official Signature

The application must be signed by a registered Director or Company Secretary of the Company or Chief Executive or another senior manager of the applicant organisation with appropriate authority to conform and abide by these Terms and Conditions and the results and action required of any Audit assessment for the time being in force.

In the event that he or she is not so authorised then the signing individual shall be liable for the complete performance of the agreement and for payment of any and all sums due under the agreement.